This activity covers payments to staff for reimbursement of expenses incurred during travel on Institute business. Each member of staff must get clearance from his/her Head of School or function or higher in advance of organizing a trip.
Receipts – Please remember all expenses claimed (except mileage & subsistence) must be receipt based e.g. Toll Receipts must be scanned & included with your claim.
There is only one exception to this rule and that is where a claim is made for travel by the cheapest available method (i.e. train to Dublin). In this case a receipt is not insisted on but, should be provided when available.
Please refer to the Expense Travel & Subsistence (and other expenditures, including Foreign Travel) Policy for full policy details.
Core ESS Expense Training Documents can be found here
Expense form for Research Students can be found here
Club Travel – All foreign flights must be booked through Club Travel. Once an employee gets approval for foreign travel; flights, accommodation & rail tickets can be booked through Club Travel using a Purchase Order. When accommodation is paid direct by the institute, staff may claim a maximum of 10 hour subsistence per day.
Queries to Caroline Feeney
Expense Help Desk firstname.lastname@example.org