This activity covers payments to staff for reimbursement of expenses incurred during travel on Institute business. Each member of staff must get clearance from his/her Head of School or function or higher in advance of organizing a trip.
Receipts – Please remember all expenses claimed (except mileage & subsistence) must be receipt based e.g. Toll Receipts must be scanned & included with your claim.
There is only one exception to this rule and that is where a claim is made for travel by the cheapest available method (i.e. train to Dublin). In this case a receipt is not insisted on but, should be provided when available.
Please refer to the Expense Travel & Subsistence (and other expenditures, including Foreign Travel) Policy for full policy details.
Core ESS Expense Training Documents can be found here
Club Travel – All foreign flights must be booked through Club Travel. Once an employee gets approval for foreign travel; flights, accommodation & rail tickets can be booked through Club Travel using a Purchase Order. When accommodation is paid direct by the institute, staff may claim a maximum of 10 hour subsistence per day.
Queries to Caroline Feeney
Expense Help Desk: firstname.lastname@example.org
For Research Students:
Queries to Aoife Currid at email@example.com
Expense form for Research Students can be found here